Business Affairs Coordinator

JOB TITLE: Business Affairs Coordinator

REPORTS TO: Director of Business Affairs

Position Summary

The Business Affairs Coordinator provides operational and administrative support to the Business Affairs Department, assisting with risk management, negotiations, process oversight, celebrity and influencer contracts. This role ensures accuracy, compliance, and timely execution of agreements while helping maintain organized systems and smooth internal collaboration across teams. Will work alongside a hands-on, collaborative team that embraces every challenge and approaches the work with a solutions-first mindset.

Duties & Responsibilities

• Assist with onboarding documentation for new vendors
• Generate and manage vendor purchase orders
• Coordinate of talent payment and usage payments
• Track project start / end dates and verify funds are in place prior to project kickoff
• Maintain organized files and records
• Track and coordinate all vendor invoices per project
• Support coordination between POD, Barrelhouse and Silverside when necessary

What Success Looks Like

• Reduction in turnaround time for review and response
• Improved accuracy and tracking of talent usage payments
• Fewer delays to estimate approval
• Reduced timing of vendor set up and payments

Required Knowledge, Skills, and Abilities

• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple projects, priorities, and deadlines simultaneously in a fast-moving environment
• Highly self-sufficient, proactive, and comfortable taking ownership of tasks without constant direction
• Able to manage and track communication across multiple channels (Gmail, GChat, Lark, text), ensuring nothing falls through the cracks
• Responsive and capable of handling time-sensitive requests with urgency and care
• Clear, concise written and verbal communication skills, with the ability to manage up and keep stakeholders aligned
• High discretion and professionalism when handling confidential and sensitive information
• Team-oriented mindset with a strong sense of accountability, recognizing that the department relies on clear communication and follow-through to operate effectively

Physical Demands

• n/a

Salary & Benefits:

The base salary range for this role at the time of posting is $70,000 to $80,000. The salary an employee or prospective employee is paid within this range will depend on factors such as but not limited to: internal compensation of current employees in similar roles, market considerations, budgetary considerations, level of responsibility, background, experience, and qualifications.

Full-time employees enjoy a competitive benefits package for you and your dependents to ensure a healthy lifestyle. Our benefit offering includes: medical, dental, vision, basic and supplemental life & AD&D, 401(k) with company match, short-term and long-term disability, HSA, FSA, and maternity/parental leave.

Additional Information:

Pereira O'Dell is an Equal Opportunity Employer and participant in the US Federal E-Verify program. At this time, we are not accepting resumes or candidates from third-party vendors.