Executive Assistant to the Senior Vice President

Dear Media, LLC

Executive Assistant to the Senior Vice President, Head of Sales & Brand Partnerships

Austin, TX

ABOUT DEAR MEDIA:

Dear Media is the largest podcast network focused on amplifying women’s voices and audiences. Founded in 2018, DM hosts 100+ podcasts fronted by top-tier talent and has a following of more than 705M across social channels. DM is building the podcast incubator of the future through a 360-degree business model, providing unparalleled support from concept to editorial, production, distribution, and commerce extensions. Due to its highly engaged and vast consumer audience, the network attracts global brands and digital savvy partners.

ABOUT THIS POSITION:

We are seeking an Executive Assistant to provide high-level administrative support to the SVP, Head of Sales of Dear Media, as well as the Brand Partnerships Department. This position will have hands-on exposure and experience with revenue generation and scaling the business with ample opportunity for career growth, learning how a sales organization operates from the inside.

The ideal candidate will be organized, detail-oriented, and able to handle a variety of tasks with ease, including scheduling, meeting coordination, follow-ups, brand contract management, and communication across the business internally and externally. This role will help support the growing sales and brand partnerships department and needs across the business as a whole. Excellent communication and interpersonal skills are required. This person must be able to exercise good judgment, anticipate needs, and perform in a professional and discrete manner. Understanding of advertising/marketing, the creator economy, and the entertainment industry with an ability to think creatively is a plus.

The ideal candidate will bring a high degree of organization, creativity, energy and passion for working with the Head of Sales & Brand Partnerships of Dear Media to increase personal and organizational productivity through the following:

RESPONSIBILITIES:

• Support and assist the SVP of Dear Media and the Sales & Brand Partnerships Department on all administrative responsibilities: managing an active calendar, coordinating meeting notes, project organization
• Work closely with other internal teams to manage meeting agendas
• Assist in pulling together daily, weekly, and monthly revenue pacing reports
• Maintain all spreadsheets, trackers, and reports used by the sales team
• Handle follow-ups and action items to ensure timely completion of tasks
• Actively and reactively handle ongoing brand partner inquiries
• Handle regular and consistent interaction with executives and business partners
• Draft and/or update brand contracts
• Track deadlines and ensure follow-through on key sales initiatives
• Support ad-hoc projects to keep the sales organization running smoothly
• Participate in company-wide initiatives and activities
• Commit to furthering individual industry knowledge and professional growth & development
• Additional duties, tasks, and responsibilities as assigned
• In office 3 days a week

QUALIFICATIONS:

• 1-3 years of administrative assistant experience in a related field (i.e. Talent Management, PR, Marketing, Sales)
• Previous sales organization, talent agency or related industry experience is required
• Strong written, verbal, and visual presentation communication skills
• Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexible
• Experience and ability to work efficiently in a fast-paced environment with a high-volume email/workload
• Proactive, organized, and detail-oriented work style
• Ability to work against deadlines
• Ability to act professionally and, many times, with discretion and confidentiality
• Proactive, detail-oriented, and extremely organized
• Thrives in an entrepreneurial environment
• Interest in podcasting, influencer marketing & social media

Dear Media offers competitive salaries and benefits to all employees. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors.

Dear Media is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Dear Media offers parental and family leave along with generous health and dental benefits for all employees.