Event Coordinator - Entry Level

Position Overview

Sarah’s Handmade Ice Cream, a mother–daughter-founded, community-driven brand, is seeking a creative, energetic, and organized Event Coordinator eager to learn from and support an Event Manager in growing our presence and deepening our community connections.

We’re known for crafting small-batch ice cream with all-natural ingredients and fresh local dairy — but our impact goes far beyond the scoop. From school fundraisers, scoop donations, and behind-the-scenes tours, to private catering, hosting small business pop-ups, and local collaborations, we believe ice cream is a way to bring people together.

This entry-level position is well-suited for recent graduates or current students with a May 2026 expected graduation date. The role will begin as part-time at 20-25 hours/week with the opportunity to become full-time.

What You’ll Do

Events & Catering

• Provide administrative support to the Event Manager and co-owners related to events.
• Maintain the events calendar.
• Respond to all incoming email inquiries in a timely fashion.
• Support the planning, coordination, and execution of community events, pop-ups (as hosts and as vendors), in-shop activations, and private catering events.
• Provide on-site and logistics support for events, including set-up, execution, and breakdown.
• Create on-site event materials, including flavor displays and other signage, on Canva.
• Assist in transporting, maintaining, and storing all equipment safely and according to the highest standards of hygiene and organization.

Partnerships & Community Engagement

• Liaise with schools, nonprofits, and local organizations for fundraisers and “Pints for a Cause” campaigns.
• Track donations of “Behind the Scenes Tour” tickets and attendee lists, and manage related communication.
• Support relationship-building with local businesses, vendors, and influencers.

Marketing & Impact

• Collaborate on promotional materials, website content, social media, and community outreach tied to events and catering services.
• Act as an ambassador for Sarah’s Handmade Ice Cream.
• Track and document community partnerships, contacts, event details, fundraiser results, and partnership outcomes.

What We’re Looking For

• Strong attention to detail, positive attitude, and willingness to learn in a fast-paced, dynamic environment.
• Excellent written and verbal communication skills.
• Experience or internships in events, hospitality, community engagement, or partnerships is a plus.
• Ability to drive and transport event materials to and from venues and stores as needed.
• Availability for evenings/weekends as events require.

Why Join Us

• Be part of a growing, values-driven local brand rooted in excellence, people, and community.
• Work in a fun, collaborative environment where your ideas matter.
• Help create experiences that bring joy, generosity, and connection to our community.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 20 – 25 per week

Application Question(s):

• Why do you want to work at Sarah’s Handmade Ice Cream?
• What aspect of the job or event planning most excites you? What do you think is the most important quality an Event Coordinator should have?
• What skills or parts of our business are you hoping to learn in this role?
• Do you have a valid driver's license and reliable access to a car?

Work Location: Hybrid remote in Bethesda, MD 20814