Business Administrator

Location: Valiatt Yachts

Schedule: Monday – Friday, 9:00 AM – 6:00 PM

Benefits: 5 vacation days after 1 year (additional benefits discussed in the final interview)

Position Overview

Valiatt Yachts is seeking a highly organized, proactive & creative Business Administratorto join our in-house team. This role is central to supporting daily operations, marketing initiatives, sales documentation, boat show execution & executive leadership. The ideal candidate thrives in a fast-paced environment, pays close attention to detail & is excited to contribute to a growing luxury yacht brand.

About Us

Originally founded 27 years ago, Valiatt Yachts has built a reputation for quality craftsmanship & refined design in the luxury cabin cruiser space. As we continue to expand our U.S. presence, our team plays a hands-on role in delivering elevated experiences, strong brand identity & seamless operations across sales, marketing & events.

Key Responsibilities

Administrative & Office Management

• Oversee daily office operations, scheduling & deadlines
• Manage office supplies & vendor coordination
• Serve as the primary communication hub for staff, clients & vendors
• Handle calls, emails & professional document preparation

Sales Support & Documentation

• Provide administrative support to the sales team
• Prepare & manage sales documentation, contracts & closing paperwork
• Assist with proposals, client follow-ups & internal coordination
• Maintain organized records of sales files & communications

Marketing & Sales Support

• Develop social media content & captions
• Assist with marketing strategy & brand growth initiatives
• Support B2B communications
• Edit & maintain website content
• Coordinate with social media influencers & content partners
• Manage videography & photography coordination

Boat Show & Event Coordination

• Manage vessel documentation & compliance
• Communicate with boat show organizers & vendors
• Track expenses & event-related costs
• Coordinate model casting & staffing
• Oversee vessel & booth setup, décor & breakdown
• Handle logistics for supplies & materials
• Provide onsite support & hospitality
• Coordinate post-show marketing & social content

Branding & Creative

• Draft, edit & format marketing & sales materials
• Ensure brand consistency across all materials & merchandise
• Coordinate photography, videography & creative assets
• Create presentations & professional documents

Executive Support & HR Coordination

• Support project management & process implementation
• Draft sensitive & high-level communications
• Develop job descriptions & manage hiring platform postings
• Assist with candidate screenings & interviews
• Coordinate employee onboarding
• Maintain confidentiality in financial & HR matters
• Anticipate leadership needs & keep priorities aligned

Qualifications & Skills

✅ Strong organizational & multitasking abilities

✅ Excellent written & verbal communication skills

✅ Experience with sales documentation & closing processes

✅ Marketing, social media, or brand coordination experience

✅ High attention to detail & discretion with confidential information

✅ Proficiency with digital tools, shared drives & project management platforms

✅ Marine or luxury industry experience is a plus

If you are organized, proactive & excited to play a key role in a growing yacht brand, we want to hear from you!

Job Type: Full-time

Pay: $52,000.00 - $63,000.00 per year

Benefits:

• Paid time off

Work Location: In person