Event Coordinator

Job​ ​Description

Event Coordinator

Reports to Director of Sales and Marketing & is responsible for, but not limited to:

• Coordinate all event logistics and details between Client and Sales Office to include final guarantee, private spaces, signed contracts, transportation, check-in, deposits, and final payments.
• Prep next day event folders with final green copy, populated banquet checklist, applicable event cards, drink tokens, game cards, wristbands.
• Communicate all specific details to Ops Managers, Technical Manager and Chef.
• Assist with organizing assigned Banquet Staff for coverage for all events.
• Meet with the Banquet Captain / Service Manager weekly to review upcoming weekly schedules and ordering.
• Provide interactive communication with guests and potential guests.
• Manage and oversee office supplies and ordering.
• Track banquet competitions.
• Update marketing/sales portion of crew wall.
• Check storage areas for proper supplies, organization and cleanliness & complete requisition for supplies to Chef/Banquet CaptainManage Linen/skirting and Banquet Decor ordering with DOSM / Banquet Captain.
• Inspect physical equipment for damages or repairs, report to DOSM / Technical manager.
• Create and publish engaging content for Facebook, Instagram, and TikTok (posts, stories, reels), and track performance monthly to optimize strategy and drive engagement.
• Manage influencer and brand ambassador partnerships to increase brand awareness and engagement.
• Monitor and respond to online reviews, messages, and comments across social and local listings with the GM.
• Support the maintenance of all onsite marketing collateral including coordinating print/production, placement, and ongoing auditing
• Support development and implementation of creative, community-driven events/promotions, as needed
• Support Grassroots Marketing initiatives including with local organizations (chamber, CVB, mall, etc.), community partnerships, community sponsorships, and on/offsite activations (street teams, community events, etc.)

Skills/Experience: ​

• Minimum of one year of FEC / Restaurant / Hotel Catering experience in a high volume environment.
• Understanding of major social media platforms.
• Excellent computer skills and spread sheet familiarity.
• College degree preferred, however not mandatory.

Job​ ​Activities:

• Communicate with operations daily concerning updates in venue events.
• Schedule and manage banquet staff for events.
• Update daily the Group Sales event calendar and distribute.
• Coordinate logistics for all events either within the venue or with outside sales events.
• Reconcile Group Sales deposits and payments with contract and into the POS.
• Conceptualize, capture, edit content for social media.

Note: Time allotment-Sales 70 % / Marketing 30%

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Application Question(s):

• Are you available to work weekends?
• Describe your Event Coordination Experience.
• Describe your sales experience.

Work Location: In person